Responsibilities

• Oversee the administrative department, ensuring administrative operations run smoothly and efficiently.
• Lead a team of administrative staff and ensure that office systems and processes are effective in supporting the organization’s goals.
• Manage daily office administration activities, managing office supplies, coordinating meetings and events, and providing support to senior management, departments and business units.
• Optimize workflows using digital tools and AI to reduce manual tasks.
• Develop and implement administrative policies, procedures, and systems to streamline operations, improve efficiency, and maintain a high standard of service.
• Managing office budgets, overseeing office renovation, relocation projects, and ensuring that the office environment is conducive to productivity. 
• Manage vendor contracts, procurement, and compliance with the company policies.
• Support administration functions of construction sites.
• Act as a point of contact for internal and external stakeholders, ensuring that all administrative tasks are completed accurately and in a timely manner.
• Perform any duties as assigned by management of Build King Group.

Requirements

• Degree in Business Administration/Management or related discipline.
• Minimum 10 years' of office administrative experience at sizable organization, with at least 5 years in managerial role overseeing team(s). With experience in managing office renovations, relocations, implementing new systems, or organizing corporate events is preferred.
• Proven expertise in office/facilities management, vendor negotiations, and leasing administration.
• A demonstrated leader with strong communication, interpersonal, and stakeholders management skills.
• Knowledge of office compliance and safety regulations, including those related to office health and safety, data protection, and legal requirements.
• Proficiency in PC skills (e.g. MS office, web conferencing, AI tools) and good command of both spoken and written English and Chinese.